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A fleet operations are said to be dependent upon the fleet vehicles to accomplish their goals. So, whether that is transporting people or products, or even performing a service. In most of the cases, the success of your business also depends on standing up to the customer’s expectations. To deliver a high-quality customer experience, it is also important that your trucks are well- maintained so that your customers do not become subject to the delays caused by your broken vehicles.
So, whether you are the owner or a manager who is responsible for handling the fleet of vans, trucks, or even cars, implementing a fleet management software can be crucial for you. Here, in this buyer’s guide, we have mentioned all the key points that will help you to enhance your fleet’s performance to reduce your operational prices and risks.
Recognizing and Understanding the Need for a Fleet Management Software
Whether you are implementing a fleet management software system for the first time or planning to replace your old one with the latest tech-based tool, you are here to elevate as well as revolutionize your complete fleet-related operations.
The fleet management tools are not just developed for the large businesses having a huge range of fleet vehicles, but are also developed for the small businesses having a pool of 4-5 vehicles, and more. Here, regardless of what is the size of your business or your fleet-related operations, the advantages offered by introducing your business to a web based fleet program are still the same and these include as follow:
How does a Fleet Management System Works?
This software is a fusion of Data Analytics that uses a GPS system to analyze and track situations like store or warehouse based information and predictions. Due to the advancements of the digital age and a easy-to-use interface, buying software is becoming more popular due to its mobile-friendly features and more.
It would just take only a few minutes for any user to install and use the software accordingly.
Fleet Management Systems is known as the helping hand by providing:
What is it exactly and who can use it?
Imagine yourself managing a local grocery delivery and related service that has around 20 motorbikes and 3-4 cars. However, analyzing and planning the route, navigating, and tracking as well as allotment of the deliveries for such a huge range of vehicles only though calling is not suitable for the smooth process flow of your businesses. With these highly customized automated delivery software, live tracking will help you reduce the total number of steps required to establish effective communication- as you have access directly to the fleet’s location along with the status of the operation.
It is an algorithm based vehicle management system that is the best for small, medium, and large-sized businesses. This solution effectively eliminates the need for middle-men and initiates an effective automated process flow according to your business requirements.
Features of a Pro-level Fleet Management Software
Real-time Asset tracking
Real-time asset tracking includes highlighting the live movements of the assets and trucks. It even helps you track immobile assets storing the information of the past of such assets along with their adjacency to each other. This is quite adaptive that changes itself automatically using the combination of smartphone technology, google, and the GPS system.
Video credit: Fleet News
Analytical and Precautionary Maintenance
The fleet management program offers an analytical maintenance feature that generally uses the predictive algorithm to help you track the total usage of a particular vehicle, along with the maintenance history, and its lifetime by recording all the instructions to maintain manually added records of all the times related to maintenance and services.
Delivery,Planning, and Dispatching
When talking about the large and small businesses with streamlined orders and processes- scheduling plays an important role in running the systems in a flow. Pro-level scheduling would help you to take care of processes like receiving the order, assigning the job to the dispatchers, and executing the same by tracking the number of available and task-engaged vans or trucks at the given point in time.
Effective Route Planning
A fleet management system provides you with integrated software by combining applications such as Google maps and in-built tracking and accounting features to manage the process of route planning more efficiently. This feature also includes route planning, traffic management as it predicts the route through analysis with the super quick and efficient services. It is important for a small business to adapt and compete with bigger firms to survive using authentic software systems.
If you manage your fleet, you just need to understand that the trucking business grows when you adhere to the rules implemented by the government agencies. However, this may include getting a license, USDOT number, registering for IFTA, having right mileage tool and others. Somehow, these compliance rules can be a little complicated to go for- one such example is IFTA calculation.
So, what is the meaning of IFTA, and why is it important for your trucking business?Read More
“Always look for the fool in the deal. If you don’t find one, it’s you.” — Mark Cuban,
Well, we are going to make you go through everything you need to know to comprehend as well as to comply with your IFTA related calculations as well as regulations.
International Fuel Tax Agreement or International Registration Plan? What is more suitable for you?
Well, the figures you use to calculate fuel taxes are exactly the same as the figures you use to calculate IRP allocated license plates. So, why use two different products?
In case you are new to the trucking business, chances are that you must be well aware of the insights of the transportation industry. Here, you must be aware a little about IFTA and the quarterly tax filing for the states you did not buy the fuel.
Most importantly, that is what IFTA and IRP help you to do!
They calculate your mileage and spread out the money accordingly. You have to make payment after every 4 months and they will take care of the rest.
Looking for a New Tax Calculator?
You need an ifta mileage tracker to simplify your IFTA related processes. Yes, you may have heard about people who use Google spreadsheets to save their money. But, just stop and think, what are they exactly saving?
Google can be free, but spending time to create a spreadsheet is definitely not. Well, the process is taking a lot of greens out of you to keep you on the road while you feel happy being a computer programmer. Remember, you need to calculate your miles covered, and it is a quite complicated process. You also need to maintain your fuel receipts and record the tax amount you already have paid, before you need to apply for the new one. So, creating a sheet will lead you to very complex mathematical calculations.
Video Source: TheCraftyTrucker
In case you are new to this industry, try to get started in a smarter way to expand your business. Try using a good, reliable, and technically sound ifta mileage report.
But, no just don’t stop there!
If IFTA calculation is the same as that of your IRP, then you are all set to go! Therefore, try using a program that does both- why to complicate the process, why to calculate everything on different platforms, and comparing it- Lengthy isn’t it?
Ensures Precise and Timely IFTA Calculations
Using automated IFTA software can help you lessen the regular hustles in terms of calculating the miles and other fuel expenses. Every time you file a fuel tax record provided, that has detailed reports to assist in keeping exact records. The software solution allows you to keep a close mileage record as well as complete audited traces.
Saving Your Time and Money
IFTA calculator is a perfect system for the truckers as it provides you with more reliable solutions. This software allows you to save your money. It also allows you to track your mileage. In case you do not have such a software system, then you might end up additional pricing.
The IFTA tax calculator also generates various types of reviews as per the information you provided. In case you have collected the facts manually, the chances of errors are high. An automated calculator will streamline the process and calculate the details automatically to avoid such errors.