How Does a Fleet Management System Works?

A fleet operations are said to be dependent upon the fleet vehicles to accomplish their goals. So, whether that is transporting people or products, or even performing a service. In most of the cases, the success of your business also depends on standing up to the customer’s expectations. To deliver a high-quality customer experience, it is also important that your trucks are well- maintained so that your customers do not become subject to the delays caused by your broken vehicles.

So, whether you are the owner or a manager who is responsible for handling the fleet of vans, trucks, or even cars, implementing a fleet management software can be crucial for you. Here, in this buyer’s guide, we have mentioned all the key points that will help you to enhance your fleet’s performance to reduce your operational prices and risks.

Recognizing and Understanding the Need for a Fleet Management Software

Whether you are implementing a fleet management software system for the first time or planning to replace your old one with the latest tech-based tool, you are here to elevate as well as revolutionize your complete fleet-related operations.

The fleet management tools are not just developed for the large businesses having a huge range of fleet vehicles, but are also developed for the small businesses having a pool of 4-5 vehicles, and more. Here, regardless of what is the size of your business or your fleet-related operations, the advantages offered by introducing your business to a web based fleet program are still the same and these include as follow:

  1.     Lowering down the vehicle’s downtime with proactive scheduled maintenance.
  2.     Basic features like accounting.
  3.     It initiates fewer maintenance costs.
  4.     Responsible for reduced running costs such as fuel.
  5.     Tracking the entire fleet-related process efficiently.
  6.     Enhanced safety of your drivers and fleets.

How does a Fleet Management System Works?

This software is a fusion of Data Analytics that uses a GPS system to analyze and track situations like store or warehouse based information and predictions. Due to the advancements of the digital age and a easy-to-use interface, buying software is becoming more popular due to its mobile-friendly features and more.

It would just take only a few minutes for any user to install and use the software accordingly.

Fleet Management Systems is known as the helping hand by providing:

  1. It ensures the security of your vehicle and staff as well as efficiency by recording all the information related to distance traveling or speeding the workflow, free time, and planning the driving routes.
  2. It allows management and others who are involved in the process to record the information of various fleet operations.
  3. You can easily monitor vehicles in terms of maintenance and other problems if any, to boost your working capacity over the scenarios related to driver’s behavior, license, government rules, insurance of your vehicle, and more.

What is it exactly and who can use it?

Imagine yourself managing a local grocery delivery and related service that has around 20 motorbikes and 3-4 cars. However, analyzing and planning the route, navigating, and tracking as well as allotment of the deliveries for such a huge range of vehicles only though calling is not suitable for the smooth process flow of your businesses. With these highly customized automated delivery software, live tracking will help you reduce the total number of steps required to establish effective communication- as you have access directly to the fleet’s location along with the status of the operation. 


It is an algorithm based vehicle management system that is the best for small, medium, and large-sized businesses. This solution effectively eliminates the need for middle-men and initiates an effective automated process flow according to your business requirements. 

 Features of a Pro-level Fleet Management Software

Real-time Asset tracking

Real-time asset tracking includes highlighting the live movements of the assets and trucks. It even helps you track immobile assets storing the information of the past of such assets along with their adjacency to each other.  This is quite adaptive that changes itself automatically using the combination of smartphone technology, google, and the GPS system.

Video credit: Fleet News

Analytical and Precautionary Maintenance

The fleet management program offers an analytical maintenance feature that generally uses the predictive algorithm to help you track the total usage of a particular vehicle, along with the maintenance history, and its lifetime by recording all the instructions to maintain manually added records of all the times related to maintenance and services.

Delivery,Planning, and Dispatching

When talking about the large and small businesses with streamlined orders and processes- scheduling plays an important role in running the systems in a flow. Pro-level scheduling would help you to take care of processes like receiving the order, assigning the job to the dispatchers, and executing the same by tracking the number of available and task-engaged vans or trucks at the given point in time.

 Effective Route Planning

A fleet management system provides you with integrated software by combining applications such as Google maps and in-built tracking and accounting features to manage the process of route planning more efficiently. This feature also includes route planning,  traffic management as it predicts the route through analysis with the super quick and efficient services. It is important for a small business to adapt and compete with bigger firms to survive using authentic software systems. 

Relevant news